OCR Powered Search

OCR Powered Search enables powerful, full-text search capabilities across various document types, allowing users to locate specific information inside both text-based and image-based files. This feature ensures that you can quickly find relevant content even within scanned documents and images, making it easier to retrieve and organize information across your entire document library.

Supported file formats include:

• Word Documents (DOC, DOCX)
• PDFs
• Image Files (.tif, .tiff, .png, .jpg, .jpeg, .bmp, .pbm, .pgm, .ppm)
• PowerPoint Presentations (PPT, PPTX)
• Excel Spreadsheets (XLS, XLSX)
• Notepad Files (TXT)

Document Versioning

The Document Versioning feature is an essential component of the Document Management Page, providing users with comprehensive tools to manage the evolution of their documents over time. This functionality allows users to maintain a clear and organized history of changes, ensuring that important edits and updates are tracked effectively.

Users can Add New Versions of a document seamlessly, enabling them to update content while preserving previous iterations. Each time a new version is uploaded, it is automatically logged, allowing for easy access and management.

To facilitate oversight, users can All Versions in a dedicated list. This list displays each version alongside key details, such as the version number, date created, and any relevant notes regarding changes made.

When users need to review specific content, they can View Older Versions of a document. This capability is crucial for assessing changes and understanding the document’s development over time.

• Upload New Version
• Restore
• View Older Version Document

Document Sharing

The Document Sharing Page provides a comprehensive interface for managing shared documents among users and roles. It allows you to share documents easily with specific users or defined roles within your organization, streamlining collaboration and access management. You can set specific periods for document sharing, ensuring that access is granted only for a defined timeframe to enhance security. The platform also gives you control over download permissions, allowing you to decide whether recipients can download the shared documents.

Additionally, the system automatically sends email notifications to users when a document is shared, keeping everyone informed and facilitating prompt action. You can view a detailed list of documents assigned to users or roles, which includes information such as whether downloading is allowed, the specific user or role that has access, their email address, the type of user or role, and the start and end dates of the sharing period. This dedicated page enhances the efficiency and security of document sharing, providing a clear overview of access rights and facilitating effective communication among users.

• Shared By Users/Roles
• Time-bound Shares
• Allow Download

Real-Time Updates and Notifications: Stay Informed Instantly

In the fast-paced digital era, timely information is critical for effective collaboration and decision-making. Our Document Management System integrates real-time updates and notifications to ensure all users remain informed about document-related activities as they happen. This feature enhances productivity and collaboration while minimizing delays caused by communication gaps.

Create Link to Request Documents

Create Link to Request Documents allows users to generate a secure, shareable link that others can use to request specific documents, simplifying the process of document retrieval. Additionally, once the document is uploaded via the link, the user has the option to approve or reject the document before it is added to the document library. This ensures that only the necessary and verified documents are included in the system, maintaining the quality and relevance of the document library.

Shared Document Through Link

Shared Document Through Link allows users to generate a secure, time-limited link to share documents with others, providing controlled access without the need for account login.

Reminder Scheduler

Reminder Scheduler allows users to set automated reminders for document-related tasks, such as review dates, expiration, or deadlines, ensuring timely actions and follow-ups.

• Repeate/Non-Repeate Reminder
• Send Email And Notification
• Daily
• Weekly
• Monthly
• Quarterly
• Half Yearly
• Yearly

Access Control

Access Control manages user permissions and restrictions, determining who can view, edit, share, or delete documents based on roles and predefined security policies.